If you're a driver, SAP, or trucking company wondering what happens after completing Step 5 of the FMCSA Return-to-Duty (RTD) process, you're not alone. We recently spoke with a Substance Abuse Professional (SAP) who had questions about what a driver should do next at the DMV (Department of Motor Vehicles) after passing their Return-to-Duty drug and/or alcohol test. This blog is here to answer that question and guide you through the next steps, with a focus on the role of State Driver Licensing Agencies (SDLAs) and Clearinghouse Rule II, which went into effect on November 18, 2024.
Understanding Clearinghouse Rule II
Clearinghouse Rule II mandates that state driver licensing agencies (SDLAs) must now coordinate with the FMCSA Drug and Alcohol Clearinghouse. This rule requires SDLAs to downgrade or deny the renewal of a Commercial Driver’s License (CDL) or Commercial Learner’s Permit (CLP) for drivers who remain in “prohibited” status in the Clearinghouse.
Even after completing Steps 1-5 of the RTD process, including passing the Return-to-Duty test, drivers must ensure their medical records (long form) are updated with their SDLA. Failure to do so could result in the continued suspension or downgrade of their CDL or CLP.
What Should Drivers Do After Step 5?
Here’s what drivers, SAPs, and trucking companies need to know about reinstating CDL privileges after Step 5:
Contact Your State Driver Licensing Agency (SDLA):
Drivers must reach out to their local SDLA, which can typically be done online, by phone, or in person at the local Department of Motor Vehicles (DMV) office.
Ask specifically about the reinstatement process for a CDL or CLP following a downgrade due to a Clearinghouse violation.
Typically the process is done instantaneously, however there are some states that require the CDL/CLP holder to come to the office in person for the reinstatement.
Reinstatement Fees:
Be prepared for reinstatement fees. We've seen fees range from $0 to $100 depending on the state. It’s a good idea to confirm the exact fee with your SDLA during your inquiry.
Navigating Uncertainty at the DMV:
One challenge we’ve observed is that some SDLA representatives may not fully understand the reinstatement process tied to Clearinghouse Rule II. If you encounter this, remain persistent and ask to speak with someone familiar with the FMCSA Clearinghouse requirements.
Update Your Medical Certification:
Once your prohibited status has been cleared in the FMCSA Drug and Alcohol Clearinghouse and your CDL reinstated, ensure that your DOT medical card (long form from the doctor) is up-to-date and filed with the SDLA.
Check Your Clearinghouse Records:
Before visiting the DMV, log into your Clearinghouse account to confirm your status has been updated from “prohibited” to “not prohibited.” This ensures you’ve completed all necessary steps in the Clearinghouse system.
What Happens If the CDL is Already Downgraded?
If your CDL or CLP has already been downgraded, don’t panic. You can still fix this by:
Completing the Return-to-Duty process as outlined in Steps 1-5.
Contacting your SDLA to begin the reinstatement process, including paying any required fees and providing proof of completing the RTD process.
Key Takeaways for SAPs and Trucking Companies
If SAPs and trucking companies are unsure about the reinstatement process, it’s critical to educate both drivers and state agencies. The confusion among drivers and even DMV representatives highlights the importance of clear communication and proper documentation.
At GetOutOfProhibited.com, we’re here to simplify this process for everyone involved. We can provide drivers with detailed guidance and help to educate SAPs and trucking companies better support their drivers through the Clearinghouse process.
Need Help?
If you or your drivers have questions about the FMCSA Drug and Alcohol Clearinghouse, CDL reinstatement, or Clearinghouse Rule II, don’t hesitate to reach out. Call our team at (832) 384-5689 or visit www.getoutofprohibited.com to get the support you need.
By following these steps and staying informed, drivers, SAPs, and trucking companies can navigate the complexities of the Clearinghouse process with confidence. Let us help you get back on the road!
FMCSA Clearinghouse, CDL reinstatement, CDL downgrade, prohibited status, return-to-duty process, SAP evaluation, Clearinghouse Rule II, drug and alcohol testing, state driver licensing agencies, driver support, trucking compliance
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